QB Template File Installation & Setup Guide 1 INSTALL from WEBSITE: Visit our Download page at www.PowerToolsSoftware.com. Select the link to download the QuickBooks Pro Installation File for your version of QuickBooks Pro. Download the Installation File to the folder of your choice, then use Start | Run to run the file. The installation files are named as follows: QB99TemplateInstall.exe QB2000TemplateInstall.exe QB2001TemplateInstall.exe QB2002TemplateInstall.exe INSTALL from CD: Insert the Installation CD into your CD drive. Wait a few seconds as the menu program loads automatically. Select “Install QuickBooks Template Files”. Select the desired Template File for your version of QuickBooks Pro If you need additional help or step-by-step instructions for downloading a file from a website, please review and print the Download Guide on our website. 2 THE INSTALLATION PROGRAM WILL: Create an Icon on your desktop named QuickBooks Files. Create a folder named c:\QuickBooks Files Copy the following QuickBooks Pro data files from the Installation CD to the new folder: QBpayroll.qbw QBsample.qbw QBsetup.qbw 3 RENAME the TEMPLATE FILE Select the icon named QuickBooks Files on your desktop. This will open a window that will display your Template Files. Right-click the file icon named QBsetup.qbw. This will open an on-screen menu next to your cursor. Select Rename. This will put you in the edit mode to rename the setup file. Replace the letters QBsetup with your company name (or any file name you wish), then press the Enter key. Your setup file has been successfully renamed. 4 OPEN the TEMPLATE FILE Double-Click the setup file you just renamed. This will start QuickBooks Pro and open your new setup file. 5 ENTER YOUR COMPANY INFORMATION Select Company | Company Info. Replace the existing information with your company information. Select OK. You can change this information at any time. 6 SETTING MAJOR PREFERENCES Select Edit | Preferences. Observe the tabs at the top of the dialog box named Personal Preferences and Company Preferences. Personal Preferences are settings that effect how QuickBooks functions with all company files. Company Preferences are settings that effect only that company file. Be sure to select the correct tab when making the following selections. Under General | My Preferences. Pressing Enter moves between fields = Checked Automatically place decimal point = Unchecked Automatically recall last transaction for this name = Unchecked Hide Qcards for all windows = Checked [Skip this setting in QB 2000/2001] Under Icon Bar: Show text only = On [Skip this setting in QB 2000/2001] Under Accounting. Use account numbers = Checked Show lowest subaccount only = Checked Require accounts = Checked Use class tracking = Checked Select OK. (You may experiment with these settings as desired.) 7 ENTER YOUR CUSTOMERS Select Lists, then Customer:Jobs. Use Control-D to remove the sample customer:job names. Select the Customer:Job button in the lower left corner. Select New to open the New Customer dialog box. Under Customer, enter a job number, two spaces, then the job name. Enter the other requested information. Select OK. (You can change this information at any time.) Alternate MethodIf you have an existing QuickBooks file, you can export your Customer and Vendor information from that file into the Template file, as follows: Close the Template file, open your old Company file. In QB 6.0 or 99: Select File | Export In QB 2000 or 2001: Select File | Utilities | Export. Select the Customer List and the Vendor List ONLY, then select OK. Under Save in enter C:\QuickBooks Files. Under File Name enter temp.iif. Close your old company file, open the Template file. In QB 6.0 or 99: Select File | Import In QB 2000 or 2001: Select File | Utilities | Import. Under Look in select C:\QuickBooks Files and then select the temp.iif file you just exported from your old company file. Select OK to import the Customer and Vendor Names 8 ENTER YOUR VENDORS Select Lists, then Vendor List. Select the Vendor button in the lower left corner. Select New to open the New Vendor dialog box. Under Vendor, enter the vendor name. Enter the other requested information. Select OK. (You can change this information at any time.) 9 SETUP YOUR CHECKING ACCOUNT Select Lists, then Chart of Accounts. Select account #1000 on the list. Select the Account button in the lower left corner. Select Edit to open the Edit Account dialog box. Enter the name of your bank in the Name window. Select OK. 10 ENTER YOUR BEGINNING BALANCE Find your most recent bank statement. Select Lists, then Chart of Accounts. Select account #1000 on the list. Select the Activities button in the lower left corner, then Select Use Register to open the checking account register. On the 1st line, enter the beginning date from the statement. Under Deposit, replace the temporary $1.00 entry with your bank account’s beginning balance. Press Enter to record the new entry. 11 ENTER YOUR PREVIOUS CHECKS Find your most recent bank statement. Select Banking | Write Checks. Enter Check #, Date, Payee and Amount of the 1st check on the statement. Enter Account #, Amount, Customer:Job (if applicable) and class, then Select Save & New to record the check. Repeat the process with each check on the statement. Close the Write checks window when finished. 12 ENTER YOUR PREVIOUS DEPOSITS Select Banking | Make Deposits. Enter the deposit date, Received From (customer), the amount of the deposit, From Account (income account #3000 or related), check number (if known) and payment method. Leave Class blank. Select Save & New and repeat the process for each deposit. 13 BALANCE YOUR CHECKING ACCOUNT Enter any bank charges as Checks with no check number. Your balance in QB should equal your bank statement. Enter all outstanding deposits and checks as described above. The balance in QuickBooks is your current bank balance. QuickBooks is now ready to use! Thanks for using our Software!